🤖 Full WhatsApp AI Helpdesk (n8n + CRM + OpenAI)

⚡ Launch Special: 30% OFF with code OFF30 — first 10 buyers only

Turn WhatsApp into a 24/7 AI-powered support assistant that replies instantly, handles orders, complaints, loyalty, and more — all connected to your CRM.
No coding, no SaaS lock-in. 100% self-hosted, brand-safe, and Arabic-ready.

❌ The Problem

• Missed chats → lost customers
• Slow replies → frustrated buyers
• Manual logging → wasted staff time
• Outsourced SaaS bots → risky & expensive

✅ The Solution

A plug-and-play n8n workflow template that transforms WhatsApp into your always-on helpdesk.

• ⚡ Replies instantly with live CRM data
• 🧠 Handles 6 intents (Branches, Menu, Orders, Complaints, Loyalty, Concierge)
• 🎨 Short, branded, emoji-friendly answers
• 🌍 Supports Arabic & English
• 🔒 Fully self-hosted — your data, your rules

🧩 Use Cases (Prebuilt & Ready)

📍 Branches: nearest location, hours, contact info
🍰 Menu: product availability, categories, images
🛒 Orders: create & track orders (with botNo reference)
⚠️ Complaints: log and track customer issues
⭐ Loyalty: points lookup by phone number
✨ Concierge: custom & special requests

🧠 Key Features

• AI Router → LangChain + OpenAI classifies each message and injects the right system prompt
• Live CRM Tools → HTTP calls for orders, branches, loyalty, and more
• Session Memory → keeps context across messages
• Zero-Code Logic → update prompts & intent rules without breaking flows
• Sticky Notes Everywhere → visual onboarding right inside n8n

📦 What You Get

• ✅ Import-ready n8n Workflow JSON (6 intents prebuilt)
• ✅ System Prompts for all intents (Branches, Menu, Orders, Complaints, Loyalty, Concierge)
• ✅ Sticky-Note Documentation (inside workflow)
• ✅ QuickStart README.md (developer style, GitHub/Gumroad ready)
• ✅ PDF QuickStart Guide (client-friendly step-by-step)
• ✅ Setup Checklist (one-page verification before going live)
• ✅ Customization Tips (tone, emojis, new intents)
• ♾️ Lifetime updates included

🛠 Requirements

• Self-hosted n8n (community nodes enabled)
• Evolution API (WhatsApp messaging)
• OpenAI API key
• CRM HTTP endpoints (orders, menu, complaints, branches, loyalty)

⚡ Setup in 3 Steps

1. Install evolution-api node
2. Add OpenAI + CRM credentials
3. Point your WhatsApp webhook → n8n URL

Done. You’re live in minutes.

🎨 Customize Fast

• ✏️ Edit prompts → tone, brand, Arabic/English
• ➕ Add new intents (shipping, refunds, upsells)
• ⚡ Adjust reply length & emoji style
• 🔧 Swap AI models (GPT-4o-mini, GPT-4o, etc.)

💡 Why It’s Worth It

• 🚀 Reduce response time from hours → seconds
• 🤝 Scale without hiring more agents
• 🎯 Protect your brand voice with short, on-brand replies
• 🔒 Keep your data safe with self-hosted architecture

⭐ Customer Feedback

“I recently purchased this n8n template, and it completely solved a major issue in my business! 🚀 Easy to use, perfectly designed, and saved me a lot of time and effort. Highly recommend to anyone looking to automate workflows efficiently.” — 5⭐ Verified Buyer

❓ FAQ

Does it require coding?
No. Update prompts, credentials, and URLs — no complex rewiring.

Can I add more intents (e.g., shipping, refunds)?
Yes — duplicate a branch, adjust the prompt, and point to your endpoint.

Is Arabic supported?
Yes. Prompts include Arabic patterns and emoji style guidance.

Which WhatsApp provider works?
Any provider compatible with Evolution API (webhook → n8n).

What models are supported?
Optimized for GPT-4o-mini / GPT-4o via LangChain (but you can switch).

🚀 Ready to Stop Losing WhatsApp Customers?

Get your AI Helpdesk live in under an hour.

👉 Grab it now for just $69 with code OFF30 — only for the first 10 buyers!

Stop Missing Leads: Automate WhatsApp Sales

DeepSeek-Powered Customer Service with a Google Sheets Catalog (n8n)

⚠️ Self-Hosted n8n Only · Works with Evolution API webhooks · No WhatsApp Business API required

Turn WhatsApp into a Smart Sales Assistant

Give customers instant answers in Saudi dialect, pull live product data from your Google Sheets catalog, collect order details, and ping your team only when a buyer is ready—all on autopilot.

Perfect for: e-commerce, restaurants, retail, and service brands that sell via WhatsApp.

What you’ll get (download)

• n8n workflow (.json) – plug-and-play
• Quick-start guide (PDF/MD) – step-by-step setup
• DeepSeek system prompt (TXT) – ready to customize
• Google Sheets schema (XLSX) – sample columns & data structure
• Message templates (TXT) – greeting + purchase handoff email
• Lifetime updates

Need a white-glove setup? You will receive an email from the author after purchasing to help you installing the workflow.

Key benefits

• Instant replies in a friendly Saudi tone (“هلا وغلا”)
• Always on-brand: answers sourced from your Google Sheet only
• Fewer manual chats: bot collects name, phone, delivery/pickup date
• Sales-ready alerts: Gmail email fires only when a customer wants to buy
• Context that sticks: optional Postgres memory for multi-turn chats

How it works (flow)

1. Webhook Listener (Evolution API → MESSAGES_UPSERT)
2. Filters out outbound (fromMe) + group (@g.us) messages
3. Catalog Lookup from Google Sheets
4. AI Reply via DeepSeek (Saudi dialect, catalog-only answers)
5. Purchase Flow: asks for name, phone (format 05XXXXXXXX), date
6. Sales Handoff: sends Gmail email when customer confirms purchase
7. (Optional) Postgres chat memory for smoother follow-ups

Requirements

• n8n (self-hosted) with public URL
• Evolution API (webhook enabled; only MESSAGES_UPSERT required)
• Google Sheets API credentials
• DeepSeek API key
• Gmail OAuth2 (for notifications)
• Postgres (optional, for memory)

Install in minutes

1. Evolution API → Events → Webhook
   • Enable Webhook
   • URL: https://<your-n8n-domain>/webhook/whatsAppListen
   • Enable only MESSAGES_UPSERT
2. Community Nodes (if needed)
   • n8n-nodes-evolution-api (if you want to send replies via node instead of webhook→HTTP Request)
3. Google Sheets
   • Create “Your Company Items” sheet with columns, e.g.:
     • product_id, name, description, components, price, availability
   • Connect Google Sheets credentials in n8n
4. DeepSeek
   • Add API key to DeepSeek Chat Model node
   • Use the included system prompt and adjust your brand tone
5. Gmail
   • Add OAuth2 credentials; set recipient (your sales inbox)

Customize quickly

• Prompt tone: edit “welcome” & dialect phrasing
• Sheet columns: add fields like SKU, images, variants, pickup branches
• Email template: change subject/body, add CRM links
• Validation: enforce 05XXXXXXXX phone format in the flow

FAQ

Is this a WhatsApp Business API integration?
No. It uses Evolution API to receive/send WhatsApp messages.

Can the bot answer outside my catalog?
No—by design it answers only from your Google Sheet.

Can I connect a CRM?
Yes. Add CRM nodes to log leads/orders alongside the email handoff.

Multi-language?
The shipped prompt targets Saudi Arabic; you can add languages.

License & support

• License: Single brand/domain, commercial use allowed. No re-selling or re-distribution of the template files.
• Support: Email/Q&A for installation questions; paid upgrade available for hands-on setup.

Changelog

v1.0.0 – Initial release: webhook listener, DeepSeek replies, Sheets catalog, purchase handoff, optional memory.

Ready to turn chats into orders?

Start automating your WhatsApp sales today — download instantly and be live in 15 minutes